Mileage log
Driver
Vehicle / plate
Month / period
| Date | Start location | End location | Business purpose | Odometer start | Odometer end | Miles |
|---|---|---|---|---|---|---|
Totals
Total business miles
Total miles this period
Driver signatureDate
Approved byDate
Free fleet form · print or save as PDF
Mileage log template
A business mileage log with the columns that matter: date, where from and to, why, and the odometer at both ends. Print it or download the CSV.
Tips for using it
- Write each trip down the same day; a log rebuilt weeks later is hard to trust.
- Miles = odometer end minus odometer start. Check the subtraction before you total the page.
- A business purpose should say who or what the trip was for, not just "work".
- Note the odometer at the start and end of each month so the total can be checked.
Questions
- What should a mileage log include?
- The date, where you went, the business purpose and the miles for each trip, plus odometer readings. Ask your tax advisor what your own records need to show.
- Is there an Excel version?
- Press Download blank as CSV. Excel, Google Sheets and Numbers all open it with the columns ready.
- How do I work out the reimbursement?
- Multiply the business miles by the rate you pay. Our free mileage reimbursement calculator does it at the IRS standard rate.