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Vehicle condition report

For rentals, loaners and pool cars: mark damage on the outline at check-out and check-in, record fuel and mileage, and get both signatures.

Make it yours, then print

What you type shows on the form below as you type. Nothing is uploaded or saved on our side.

Vehicle condition report

Date Unit
Customer / driver
Agreement / ref no.
Year / make / model
Plate
Color
VIN (last 8)

Mark damage on the outline

Left side FrontRear Right side RearFront Top (front at left) Front Rear

D = dent · S = scratch · C = chip or crack · M = missing · B = broken

Out and in

DateTimeOdometerFuel (E–F)Initials
Out
In

Check at hand-overTick: Out | In

  • Spare tire and jack
  • Keys / fobs (count)
  • Floor mats
  • Registration and insurance card
  • Interior clean
  • No warning lights

Notes

Customer / driver signatureDate
Staff signatureDate
Free form from gpsleaders.com

Tips for using it

  • Walk around the vehicle with the customer at check-out and mark the outline together.
  • Take dated photos of each side to back up the sheet.
  • Record fuel and odometer at both ends; the difference is what was used.
  • Both people sign at check-out and again at check-in.

Questions

What goes on a vehicle condition report?
The vehicle, existing damage marked on an outline, fuel and odometer at check-out and check-in, and both signatures.
Can I save it as a PDF?
Yes. Press Print or save as PDF and choose Save as PDF as the printer.