GPS Tracker for Company Vehicles: Small Fleet Guide
Key takeaways
- For a fleet of 3 to 20 trucks, look for a tracker with no contract, a clear monthly price and alerts you will actually use: after-hours use, idling and upcoming maintenance.
- GPS Leaders fleet tracking is a $69 device plus $15.98 a month per vehicle, with no contract. See fleet tracking for plans and options.
- Idling adds up: work trucks typically idle 4 to 6 hours a day, burning 0.8 to 1.5 gallons an hour (U.S. Department of Energy, Clean Cities).
- The biggest rollout risk is your crew, not the price. Tell them what you track and why, put it in writing, and focus on the trucks, not the people.
What does a GPS tracker for company vehicles cost?
With GPS Leaders, the device is $69 per vehicle and service is $15.98 a month per vehicle, billed on the 1st, with no contract. You can pick a plug-in version that goes into the truck's diagnostic port or a hardwired version that stays out of sight. The hardware comes with a 3-year warranty.
For a 10-truck fleet, that is $690 up front and $159.80 a month, and you can add or remove trucks as the fleet changes.
What to look for in a small-fleet tracker
- Frequent updates. GPS Leaders trackers report every minute, plus an extra report whenever the vehicle turns, so the trail matches the route actually driven.
- Alerts that matter to an owner, like after-hours use and long idling, plus reports on how long each truck spends at each stop.
- Maintenance planning by mileage, engine hours and calendar dates, so service happens before a breakdown.
- A workday report that compares ignition on and off times and site stops with reported hours.
- No contract, so you can start with a few trucks and add more once you see the value.
How to roll out GPS without losing your crew
Owners who roll out tracking smoothly tend to do the same few things:
- Say it plainly: "We're monitoring the trucks, not the people." Explain that the goal is fewer breakdowns, faster dispatch and fewer billing disputes.
- Put the rules in writing: what is tracked, who can see it, and that it applies to company vehicles during work hours.
- Share some of the savings, for example a fuel bonus when idling comes down.
- Use the data to back your crew up, like proving a technician was on site when a customer disputes a visit.
Check your state's rules on employee notice before you start, and tell drivers before the trackers go in.
What tracking saves a small fleet
Fuel is the easiest place to see it. U.S. vehicles burn more than 6 billion gallons of fuel a year without moving (U.S. Department of Energy, Alternative Fuels Data Center), and idle alerts show you which trucks and which job sites are the worst offenders.
Safety is the bigger number. Motor vehicle crashes cost U.S. employers $61.7 billion in 2023, and the average on-the-job crash costs an employer $55,772 (Network of Employers for Traffic Safety, July 2026). Driver behavior reports help you coach before a crash, not after one.
GPS tracking by trade
HVAC and plumbing
Dispatch the closest van to the next call, confirm arrival and departure times on each job, and use the workday report to settle time and billing questions.
Landscaping and lawn care
Crews move between many short stops a day. Stop reports show time spent at each property, and after-hours alerts flag trucks and trailers moving when they shouldn't.
Construction
See which pickups are at which site, cut idling on cold mornings, and plan service by engine hours. For machines and trailers, see our heavy equipment tracking page.
Electricians and other service trades
Verify site visits for customers who question an invoice, and keep vans on their maintenance schedule so a breakdown doesn't cost you a day of jobs.
What GPS Leaders offers
GPS Leaders has sold GPS tracking since 2002, for BHPH dealers, lenders, fleets, rentals, equipment and trailers.
- Fleet tracker: $69 per vehicle, plug-in or hardwired, with a 3-year warranty.
- Service: $15.98 a month per vehicle, no contracts.
- Updates every minute plus on turns, 12 alerts and 40+ reports, including idle, after-hours, workday and maintenance reports.
- Driver behavior reports to support coaching.
See pricing and options on the fleet tracking page, or talk to a GPS Veteran about your fleet.
FAQ
Is it legal to track company vehicles?
Tracking vehicles your business owns is common practice. Tell your drivers in writing before you start, and check your state's rules on employee notice.
Do I need a contract?
No. GPS Leaders service is $15.98 a month per vehicle with no contract.
How hard is it to install?
The plug-in version goes into the vehicle's diagnostic port in about a minute. The hardwired version takes longer to install but stays out of sight.
How often does the location update?
Every minute, plus an extra report each time the vehicle turns.
Will my crew push back?
Some will at first. Crews generally accept tracking when it is clearly about the trucks, the rules are in writing, and the data is also used to back them up.
